Commercial

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Find out how to register your commercial business in Switzerland, what aspects you need to pay attention to and where you can find commercial premises online.

Authorisations at registration

Steps in registering a business

Specific licences

Obtaining the permit

The search for a commercial property

Support and advice

Conclusion

Setting up and registering a business in Switzerland requires not only choosing the right legal form and drawing up a business plan, but also obtaining specific permits depending on the type of activity planned. This guide provides a detailed overview of the necessary steps and permits required for registering a business in Switzerland.&nbsp;&nbsp;<h2>1. permits for business registration</h2>In Switzerland, certain trades and activities are subject to a licensing requirement. This serves to protect the public, ensure quality standards and comply with legal regulations. The need for a license depends on various factors, including the type of trade, the location and the specific activities of the company.&nbsp;&nbsp;<h2>2. general steps for business registration</h2>Before you deal with the specific permits, you should carry out the basic steps for registering a business in Switzerland:&nbsp;Choice of legal form:&nbsp;Decide on a suitable legal form, such as a sole proprietorship, GmbH or AG.&nbsp;Entry in the commercial register:&nbsp;Depending on the chosen legal form and the annual turnover, an entry in the commercial register is required.&nbsp;Register with the AHV compensation fund:&nbsp;Register your company with the relevant AHV compensation fund in order to regulate social security contributions.&nbsp;Check whether&nbsp;your company is liable for VAT:&nbsp;Check whether your company is liable for VAT and register with the Federal Tax Administration if necessary.&nbsp;Further information on these steps can be found on the SECO SME portal.&nbsp;&nbsp;<h2>3. specific authorizations depending on the industry</h2>Depending on the sector and type of activity, additional licenses may be required. Some examples are listed below:&nbsp;<h3>3.1 Hospitality industry</h3>Anyone wishing to run a restaurant in the canton of Zurich requires a restaurant license. This can be issued with or without a permit to serve alcoholic beverages. The respective municipality of the location is responsible for issuing the license. In addition, restaurants are required to register as food businesses with the cantonal laboratory.&nbsp;<h3>3.2 Security company</h3>Natural and legal persons who provide private security services on a commercial basis require a license from the canton. In addition, all employees who provide security services in the canton of Zurich must meet certain requirements.&nbsp;<h3>3.3 Employment agency and personnel leasing</h3>Companies that provide employment services, recruitment services for athletes or artists as well as model and mannequin agencies or hire out personnel require a cantonal permit.&nbsp;<h3>3.4 Commercial risk activities</h3>A permit from the canton is required for activities such as mountain guiding and ski instructing as well as commercially offered outdoor activities.&nbsp;<h3>3.5 Trade in alcoholic beverages</h3>The sale of alcoholic beverages to end consumers is subject to authorization. A so-called patent for small and medium-sized sales is required for sales in the retail trade. The alcohol sold with this patent may not be consumed on the spot. The municipality at the place of business is responsible for issuing the patent.&nbsp;&nbsp;<h2>4. procedure for obtaining the necessary authorizations</h2>To obtain the necessary permits for your business, you should follow these steps:&nbsp;Research:&nbsp;Find out about the specific permits that are required for your sector and activity. The cantonal authorities offer comprehensive information on this.&nbsp;Application:&nbsp;Submit the necessary applications to the relevant authorities. Make sure that all necessary documents are complete and correct to avoid delays.&nbsp;Deadlines and fees: Take note of the processing times and fees incurred for the permits. Allow sufficient time before you start your business.&nbsp;Inspections and requirements:&nbsp;Be prepared for the authorities to carry out inspections and impose certain requirements. Make sure that your business complies with the legal requirements.&nbsp;&nbsp;<h2>5. steps in the search for the ideal commercial space</h2><h3>5.1 Carry out a needs analysis</h3>The first step is to clarify your requirements: Location, size, budget and any industry-specific requirements.&nbsp;<h3>5.2 Using maison.work as a tool</h3>Create a free profile on maison.work and benefit from the intuitive search function. The platform allows you to filter specifically for commercial space that meets your criteria.&nbsp;<h3>5.3 Compare offers</h3>maison.work shows you an overview of relevant listings with transparent information. This makes it easy for you to compare offers and make an informed decision.&nbsp;<h3>5.4 Making contact and viewing</h3>You can contact sellers directly via the platform and arrange viewing appointments.&nbsp;Whether you are opening a café, setting up an office or need a warehouse - maison.work is your partner for an efficient and stress-free search for commercial space in Switzerland.&nbsp;&nbsp;<h2>6. support and advice</h2>Obtaining the necessary permits can be complex. It is therefore advisable to seek advice from experts. The cantonal economic development agencies, industry associations and specialized consulting firms can provide valuable support.&nbsp;&nbsp;<h2>7. conclusion</h2>The successful registration of a business in Switzerland requires not only the completion of general administrative steps, but also the obtaining of specific permits, depending on the type of activity. Careful planning and early information are crucial to ensure a smooth start-up process and compliance with legal requirements.&nbsp;

Registering a commercial business in Switzerland

Rental law

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Find out everything you need to know about value added tax (VAT) when renting office and commercial space in Switzerland.

Legal background to VAT

VAT liability

The option for value added tax

Commercial use and exceptions

Input tax deduction

Drafting of contracts and declaration

Effects for tenants

Additional costs and other services

Pitfalls of mixed use

Significance for office and commercial space

Common mistakes

Summary

The question of whether value added tax (VAT) has to be paid for a commercial space or an office in Switzerland often leads to confusion. Anyone looking to rent or lease such a property for the first time is quickly confronted with different rules, exceptions and reporting requirements: When and how is VAT applied and what financial consequences does this have for landlords and tenants? In this article, we explain the legal basis, the special features of Swiss law and the steps to be taken to avoid potential problems. &nbsp;<h2 style="text-align:justify;">Legal background to value added tax</h2>In Switzerland, the levying of value added tax is based on the <a href="https://www.fedlex.admin.ch/eli/oc/2024/438/de">Federal Law on Value Added Tax (MWSTG)</a>. In principle, the rental and leasing of real estate is exempt from value added tax if it is purely residential or if it is space that is not primarily used for commercial purposes. The situation is different if a property is used for industrial or commercial purposes. In this case, VAT may be relevant, whereby the turnover limit or the tax option of the landlord is mandatory. Anyone dealing with VAT on real estate in Switzerland will also quickly notice that not every rental is automatically taxable. There are conditions that must be met for a tax registration to take place. &nbsp;The central aim of VAT is to tax the added value that arises at each stage of production and trade. However, when renting out offices and commercial space, the added value is not always obvious. For this reason, the law offers landlords the option of opting for VAT, which means that they can either be exempt from tax or voluntarily assess themselves for VAT, provided they meet certain conditions. This option can be particularly useful if the landlord wishes to claim input tax deductions. Let's take a closer look at the conditions and implications of this decision.&nbsp;&nbsp;<h2 style="text-align:justify;">Who is subject to VAT liability?</h2>In Switzerland, the VAT liability applies in principle to companies that generate an annual turnover of over CHF 100,000. This figure includes all taxable services in Switzerland. For private individuals who occasionally sublet a room, this regulation hardly plays a role. However, as soon as a property management company or a commercial landlord enters the market, the obligation to register for VAT can quickly become a reality. This is particularly the case if several properties are managed and rented out, causing the turnover limit to be exceeded. &nbsp;However, simply reaching the turnover limit does not automatically mean that VAT has to be charged on every rental. The rental of residential property remains largely exempt from tax, despite the company's possible VAT liability. A landlord who offers office space in addition to residential properties must therefore check carefully which services are actually taxable. The same applies conversely to companies that only rent to business partners and have decided to declare the rental as a taxable service. This raises questions regarding the disclosure of the tax in the invoices and the input tax deduction, both of which are closely linked to the principle of VAT on rentals.&nbsp;&nbsp;<h2 style="text-align:justify;">Rent with or without tax: the VAT option</h2>The Swiss VAT Act allows landlords to voluntarily subject the rental of commercial and office space to tax. This option, also referred to as opting in, offers advantages and disadvantages that should be carefully considered. If a landlord decides to opt in, this means that he will show VAT on his invoices for the rent and pay it to the federal government. In return, he is entitled to claim input tax deductions on maintenance, repair and other investment costs. This can result in considerable financial advantages for those planning major renovations or regularly investing in the property.&nbsp;On the other hand, a taxable rental can become more expensive for the tenant if the tenant is not entitled to claim input tax deductions. A company that also charges VAT on its own services can in many cases deduct the VAT paid as input tax, which does not result in any additional tax burden. However, if a non-profit organisation or a company that is exempt from tax rents a property, for example, the VAT can be a pure cost factor for this tenant. For this reason, a landlord should clarify whether or not his target group of tenants can claim input tax deduction before deciding on the option. This is the only way to avoid conflicts and financial disadvantages in advance. However, in most cases, the landlord alone can decide whether the rent is subject to VAT or not. &nbsp;<h2 style="text-align:justify;">Commercial use and exceptions</h2>VAT on rentals mainly comes into play when the property is used for operational or commercial purposes. However, it is not only what is stated in the rental contract that is decisive, but also the actual use of the premises. If a company rents an office in which it employs staff, this is clearly a business use. The situation is more complex for mixed-use properties, such as a property that includes both commercial space and residential space. Here, the areas must be clearly demarcated from each other. The rented residential space continues to be exempt from tax, while the commercially used parts of the property may be taxable. &nbsp;In practice, this distinction is not always as easy to make as it sounds. For example, a landlord may rent out both a flat and an office in the same building, but only conclude a single lease agreement. To avoid problems in the event of an audit by the tax authorities, it is advisable to have a clear structure in the rental documentation from the outset. Separate contracts or at least a clear breakdown of the rental costs for residential and commercial areas helps to avoid disputes and ambiguities. To be on the safe side, professional advice should be sought from tax experts or specialised lawyers to ensure that the rules are correctly adhered to. &nbsp;<h2 style="text-align:justify;">Input tax deduction as a key factor</h2>The option to charge VAT on rentals is closely linked to the right to deduct input tax. If a landlord charges tax on the income side and pays it to the tax office, he is entitled to deduct the VAT charged to him on property-related expenses as input tax. This applies, among other things, to expenses for renovations, marketing, cleaning services or property maintenance. In the long term, this deduction can offer significant advantages, especially if regular investments in the property are planned. &nbsp;However, caution is advised. This is because this advantage is lost or significantly reduced if the property is at least partially used for tax-exempt purposes. So if you rent part of a building to a company while another part is privately occupied, you are faced with the challenge of having to divide the input tax deduction proportionately. If ambiguities arise during a tax audit, this can quickly lead to claims for repayment. Practice shows that transparent documentation and precise cost allocation are the most important means of avoiding such conflicts.&nbsp;&nbsp;<h2 style="text-align:justify;">Contract design and declaration</h2>Anyone who opts for voluntary tax liability should clearly state this choice in the rental agreement. Tenants must know that VAT is due in addition to the net rent and how much it is. A common formulation shows the net rent separately and adds the applicable tax amount to it. For buildings or spaces used for different purposes, a precise breakdown in the contract is essential so that each area is recorded correctly. The more precisely the rental structure is defined, the lower the risk of discrepancies arising later. &nbsp;Furthermore, the landlord must not forget to register his choice of tax option with the authorities. As part of the regular VAT settlement, all sales must be declared and settled with VAT. Any changes to the rental contracts or to the use of the property should also be reported promptly to ensure correct assessment. If a landlord realises only later that he should have been liable for tax, he risks having to make back payments and incurring penalties. Timely information and professional accounting are therefore crucial to a smooth process.&nbsp;&nbsp;<h2 style="text-align:justify;">Impact on tenants</h2>It is not only landlords who face challenges when it comes to rental VAT. Tenants should also be aware that a taxable rental can have financial consequences for them. Provided that the tenant is liable for VAT, the VAT invoiced by the landlord can be deducted as input tax in many cases. This means that the bottom-line tax burden is neutral because the tenant can offset these costs against his own taxable expenses. On the other hand, there are tenants who do not provide taxable services. These may include, for example, certain non-profit organisations, cultural institutions or other exceptions. For them, the VAT incurred in addition to the net rent is not refundable and thus makes the tenancy more expensive. &nbsp;In addition, tenants should make sure that their landlord bills them correctly. If the landlord makes mistakes or is negligent, the tenant will not be able to claim any input tax, but will still have paid the tax. The best way to avoid disputes of this kind is to clarify in advance whether and in what form VAT is to be charged on the rent. Clear communication between both parties is key here. This helps to avoid nasty surprises and confusion.&nbsp;&nbsp;<h2 style="text-align:justify;">Additional costs and other services</h2>Many rental contracts include additional services such as additional costs, heating costs or services in the invoice, in addition to the actual rent. VAT may also be relevant here. If a property is rented out subject to tax, the additional costs invoiced may also be subject to tax. The deciding factors are whether the costs are closely related to the rental and whether they are considered to be an independent service. If, for example, cleaning services are invoiced separately, this may be considered to be a separate service that entails a different tax treatment.&nbsp;The distinction between apportionable ancillary costs and taxable services is a frequent subject of dispute. In such cases, it is advisable to carefully check what the law and current practice provide. In some cases, it may make more sense to combine all costs into a single package to simplify handling. However, it should be noted that this combination may result in all components becoming taxable if the option has been chosen. A clear separation can be financially more advantageous, but requires additional organisational effort.&nbsp;&nbsp;<h2 style="text-align:justify;">Pitfalls of mixed use</h2>A common special case occurs when a tenant not only uses the rented premises for commercial purposes, but also for private purposes. This may be the case, for example, with a one-person company that sets up a makeshift bedroom in the same premises or uses certain sub-areas only privately. Such situations make it more difficult to account for VAT on real estate in Switzerland, because it is then necessary to clarify in each individual case which part of the rent is attributable to the commercial and which to the private area. In practice, it can be helpful to define clear usage zones, preferably by means of structural separation or different rental contracts, in order to regulate the tax situation unequivocally. &nbsp;It also becomes complicated for landlords who have decided to include the property in the VAT entirely, but then realise that part of the space is being used privately. In such a case, the tax authorities may demand that the rental be partially exempt from the tax or that at least the input tax deduction be reduced proportionately. These adjustments can have significant financial consequences if they are only noticed during an inspection. It therefore makes sense to define as precisely as possible in the lease agreement how the tenant will use the space and whether anything will change during the term of the agreement.&nbsp;&nbsp;<h2 style="text-align:justify;">Significance for office and commercial space</h2>For companies specifically looking for a new office in Switzerland, the question often arises as to whether the rent is calculated with or without VAT. This has an impact on the monthly costs and should be taken into account in the financial plan. Companies that are entitled to input tax deduction themselves are usually not disadvantaged because they can offset the tax paid to the landlord against their own tax burden. However, hybrid forms occasionally arise, for example when part of the company provides tax-exempt services. In such cases, the input tax is partially non-deductible, which can lead to higher net costs. &nbsp;Furthermore, it is important to be aware of the administrative requirements. Anyone who uses a property as a commercial tenant and perhaps sublets part of it to third parties must also check whether a tax liability exists for this subletting. As soon as you enter the realm of commercial use, VAT runs like a red thread through all contractual relationships. Good accounting and a clear understanding of the legal requirements make the process easier and ensure that neither the landlord nor the tenant experiences any costly surprises later on.&nbsp;&nbsp;<h2 style="text-align:justify;">Common mistakes and how to avoid them</h2>One of the most common mistakes is to choose the tax option only after leases have already been signed without VAT. If a retrospective correction is made, the contracting parties must clarify whether the original net rent is now to be taxed retroactively or whether a corresponding surcharge may be charged. Such discussions can lead to disagreements and friction, especially if the tenant does not want to pay the tax because it was not originally agreed. To avoid this, landlords should make their decision on the option early on and clearly state it in the lease agreements.&nbsp;Another stumbling block is the unclear demarcation between private and commercial units of use. As soon as a space is not clearly classified as business or private, the landlord quickly loses track of which part of the costs can be deducted as input tax. Such chaos also means extra work for the tenant, as he must be able to provide precise evidence of how he uses his premises in the event of a potential inspection. Transparent contracts and a clear spatial separation are the simplest means of preventing conflicts. In many cases, it is worth consulting with tax experts to deal with the complexity of the issue.&nbsp;&nbsp;<h2 style="text-align:justify;">Summary</h2>VAT on rentals in Switzerland is a complex issue that cannot be reduced to a simple yes-no answer. Whether and when VAT is incurred depends on various factors: the actual purpose for which the property is used, the landlord's turnover and the landlord's decision to exercise the tax option. Tenants should also take a close look to avoid unpleasant surprises.&nbsp;For business owners and landlords of office space, taxable rental offers the advantage of input tax deduction, but at the same time it can exclude tenant groups that are not themselves entitled to input tax deduction. Transparency is therefore essential: only by clearly communicating the facts and explicitly regulating them in the rental contract can subsequent corrections or disputes be avoided. If you are unsure, a look at the law or advice from experts will help you find the right solution for your individual needs. This is how to apply VAT correctly to rents in Switzerland while also setting the right course for a stable and fair business relationship.&nbsp;

VAT on rent in Switzerland

Büro

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Eine Möglichkeit für kleinere Unternehmen, die Vorteile von Büroräumen zu nutzen, ohne die Kosten für die Anmietung oder den Kauf eigener Räume auf sich nehmen zu müssen, ist die Untervermietung.

Hybrid- und Remotework

Vorteile von Büros

Untervermietung von Büros

Lösungen für KMU

Zusammenfassung

<h2 style="margin-left:0px;text-align:justify;">Die Bedeutung von Büroräumen im Zeitalter der Remote-Arbeit</h2>In der Vergangenheit galten Büroräume als unverzichtbarer Bestandteil eines erfolgreichen Unternehmens. Doch wie steht es heute um die Bedeutung von Büroräumen?&nbsp;&nbsp;<h2 style="margin-left:0px;text-align:justify;">Die Entwicklungen in Hybrid- und Remote-Work</h2>Durch den Wandel hin zu hybriden und Remote-Arbeitsmodellen sowie die zunehmende Verfügbarkeit von Technologien, die den Mitarbeitern eine ortsunabhängige Zusammenarbeit und Kommunikation ermöglichen, wird die Notwendigkeit traditioneller Büroräume immer stärker hinterfragt. Die Rolle von Büroräumen wird sich auch in Zukunft weiterentwickeln und verändern, wobei einige Unternehmen sie weiterhin als wertvolle Ressource betrachten, während andere sich dazu entscheiden, komplett darauf zu verzichten.&nbsp;&nbsp;<h2 style="margin-left:0px;text-align:justify;">Vorteile von Büroräumen</h2>Büroräume bieten den Mitarbeitern einen eigenen Arbeitsbereich. Dies hat mehrere Vorteile. Erstens hilft es den Mitarbeitern, eine klare Trennung zwischen Berufs- und Privatleben zu schaffen, was sich positiv auf ihre psychische Gesundheit und ihr allgemeines Wohlbefinden auswirken kann. Diese Trennung ist besonders wichtig für Mitarbeiter, die von zu Hause aus arbeiten, da es in solchen Situationen schwierig sein kann, eine klare Grenze zwischen Arbeit und Privatleben zu ziehen.&nbsp;Ein weiterer Vorteil von Büroräumen besteht darin, dass sie persönliche Zusammenarbeit und Interaktion unter den Mitarbeitern ermöglichen. In vielen Fällen kann dies zu einer höheren Produktivität und einer besseren Kommunikation zwischen den Teammitgliedern führen. Wenn Mitarbeiter gemeinsam an einem Projekt arbeiten, kann ein gemeinsamer Arbeitsbereich, in dem sie problemlos kommunizieren und Ideen austauschen können, effektiver sein als der Versuch, aus der Ferne zusammenzuarbeiten.&nbsp;Darüber hinaus vermitteln Büroräume einem Unternehmen ein professionelles Image. Ein physisches Büro kann ein Unternehmen etablierter und seriöser wirken lassen, was wichtig sein kann, um Kunden und Auftraggeber zu gewinnen. Es kann auch ein Gefühl von Zusammengehörigkeit und Kameradschaft unter den Mitarbeitern schaffen, was sich positiv auf die Arbeitsmoral und die Arbeitszufriedenheit auswirken kann.&nbsp;&nbsp;<h2 style="margin-left:0px;text-align:justify;">Situationen, in denen Büroräume nicht notwendig sind</h2>Trotz dieser Vorteile gibt es Umstände, unter denen Büroräume nicht notwendig sind. Wenn beispielsweise alle Mitarbeiter eines Unternehmens in verschiedenen Teilen des Landes oder der Welt tätig sind, kann es kostengünstiger und effizienter sein, sie aus der Ferne arbeiten zu lassen, als Büroräume zu mieten. Ausserdem können Unternehmen Geld sparen, indem sie ihren Mitarbeitern erlauben, von zu Hause aus zu arbeiten, sei es auf Vollzeit- oder Teilzeitbasis.&nbsp;&nbsp;<h2 style="margin-left:0px;text-align:justify;">Untervermietung von Büroräumen</h2>Die Untervermietung von Büroräumen kann für Remote-Teams in vielerlei Hinsicht vorteilhaft sein. Erstens kann sie einen eigenen Arbeitsbereich für Teammitglieder bereitstellen, die gemeinsam an einem bestimmten Projekt arbeiten. Dies kann für die Zusammenarbeit und Kommunikation von Vorteil sein, da die Teammitglieder so problemlos persönlich kommunizieren und Ideen austauschen können. Weiterhin kann ein gemeinsamer Arbeitsbereich das Gemeinschaftsgefühl und die Kameradschaft unter den Teammitgliedern fördern, was für die Aufrechterhaltung der Arbeitsmoral und der Arbeitszufriedenheit wichtig sein kann.&nbsp;Ein weiterer Vorteil der Untervermietung von Büroräumen für ein externes Team besteht darin, dass sie dem Team und dem Projekt ein professionelles Image verleihen kann. Ein eigener Arbeitsbereich, auch wenn er nur für kurze Zeit zur Verfügung steht, kann das Team und das Projekt etablierter und seriöser erscheinen lassen, was für die Gewinnung von Kunden und Auftraggebern wichtig sein kann.&nbsp;Ebenso kann die Untervermietung von Büroräumen eine kostengünstige Lösung für ein dezentrales Team sein. Anstatt dass jedes Teammitglied seinen eigenen Arbeitsplatz sucht, kann sich das Team durch Untervermietung die Kosten für die Anmietung von Büroräumen teilen und bleibt trotzdem flexibel. Dies kann besonders für kleinere Teams oder Teams, die an kurzfristigen Projekten arbeiten, von Vorteil sein, da sie so die Vorteile von Büroräumen nutzen können, ohne die vollen Kosten für die Anmietung oder den Kauf von Infrastruktur wie Möbel eines eigenen Raums aufbringen zu müssen.&nbsp;&nbsp;<h2 style="margin-left:0px;text-align:justify;">Kosteneffiziente Lösungen für kleinere Unternehmen</h2>Eine Möglichkeit für kleinere Unternehmen, die Vorteile von Büroräumen zu nutzen, ohne die Kosten für die Anmietung oder den Kauf eigener Räume auf sich nehmen zu müssen, ist die Untervermietung. Dabei mietet ein Unternehmen Büroräume von einem anderen Unternehmen, das mehr Platz hat, als es benötigt. Dies kann eine kosteneffiziente Lösung für kleine Unternehmen sein, die die Vorteile von Büroräumen nutzen möchten, ohne die damit verbundenen Kosten und Verantwortlichkeiten zu tragen.&nbsp;&nbsp;<h2 style="margin-left:0px;text-align:justify;">Zusammenfassung</h2>Zusammenfassend lässt sich sagen, dass sich die Rolle von Büroräumen in Zukunft wahrscheinlich weiterentwickeln und verändern wird. Sie haben zwar nach wie vor viele Vorteile, aber es gibt auch Umstände, unter denen sie nicht unbedingt notwendig sind. Für kleinere Unternehmen kann die Untervermietung eine kostengünstige Möglichkeit sein, Büroräume zu nutzen, ohne die Kosten für die Anmietung oder den Kauf eigener Räume auf sich nehmen zu müssen.&nbsp;

Der Wert von Büroräumen im Zeitalter der Remote-Arbeit

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